Step 08 · 10 of 12Open Items / RFI

Source documents

5 / 5

rtfRequirement.rtf

Zoom

⚙Provided by customer in native .rtf format · rendered as PDF for review.

Walkthrough

08

Field note from ProposalGen

Open Items / RFI

Questions for the customer; each frames what the answer would change.

I framed each open question with what we assumed and what an answer would change. The intent is to make 'what we don't know' as legible as 'what we do.'

08-customer-clarifications.md

2 sections·Download

Items only the customer can answer. Phase 8 consolidates and prioritizes; phases prior write entries as they are surfaced.

ID	Priority	Question	Why we need it	Linked assumption	Impact if customer's answer differs
Q-001	High	Confirm whether per-guestroom HVAC controls (FCU thermostats, occupancy sensors, PMS-driven setbacks) are in BMS contractor scope or excluded (handled under fit-out / separate trade).	Project-specific BMS Points list shows no guestroom FCU points. Affects BOQ by PHP 8M–15M.	A-004	If in scope: add ~2,000–4,000 points + per-room FCU controllers + thermostats + PMS gateway.
Q-002	High	Provide the latest mechanical (HVAC) layout drawings — chiller plant, AHU/DOAS room layouts, FCU/exhaust locations per floor.	Drives equipment-placement assumptions, cable runs, panel-to-equipment cabling.	A-005	Materially refines A3 cable schedule.
Q-003	High	Provide required completion date / project schedule.	Drives mobilization, manpower-loading, T&C window, possible after-hours premiums.	A-011	If <10 wk: +20% labor (double shift).
Q-004	Medium	Provide architectural floor plans (all floors).	For accurate cable route lengths and equipment placement.	A-023	Reduces typical-range fallback share; tightens BOQ.
Q-005	Medium	Provide EE-24 Power Riser Diagram Part 2 of 2.	Confirms guestroom-tower distribution and metering scope.	A-015	Per-floor guestroom-feeder metering may be required (+~10 meters, +~2,000 m cable).
Q-006	Medium	Provide plumbing/sanitary layouts.	Confirms calorifier, heat-pump, recirc-pump locations.	A-005	Refines plant-room cable lengths.
Q-007	Medium	Confirm BMS network topology and head-end location: isolated BMS LAN with single uplink to customer LAN; server-room placement adjacent to MV/LV. Confirm count of operator workstations and HMI clients.	A5/A6 head-end + network architecture.	A-006, A-016	Casino regulatory may require redundant supervisor (+PHP 800K); full IP-to-field adds licensing.
Q-008	Medium	Confirm approved brand list for: BMS controllers/DDC, supervisory/head-end, room sensors, valves, BTU meters, power meters, switches, UPS, VFDs. (Megaworld MC Standards DRC-004-2024 referenced.)	Brand-locking affects pricing ±5–15%.	A-007	Re-quote at customer-approved equivalents.
Q-009	Low	Confirm whether hotel PMS integration (per-room occupancy → HVAC setbacks) is required.	If required, gateway + custom point mapping needed.	A-008	If yes: +PHP 800K base; could be priced as optional add-on.
Q-010	Medium	Confirm casino-zone special points: vault-door status, count-room HVAC isolation, smoking-zone exhaust strategy, gaming-floor IAQ regulator references (PAGCOR / local gaming-board minimums).	Casino-specific points beyond what's in BMS-02.	A-009, A-025	Add ~30–60 points + door hardware.
Q-011	Low	Confirm BOH kitchen exhaust / Ansul / hood-fire-suppression interlock scope.	Determines whether BMS-side wiring of fire interlock relays is required.	A-010	If required: +PHP 200K; coordination with kitchen FS contractor.
Q-012	Medium	Confirm commercial terms: warranty period, payment milestones, retention %, LD %, tax handling, currency.	Commercial-contingency calibration.	A-012	Harsher terms: +1–3% contingency.
Q-013	Low	Confirm working-hours / site-access constraints (after-hours, noise restrictions, weekend work).	Labor premium calibration.	A-013	After-hours mandate: +15–25% labor.
Q-014	Low	Confirm training and O&M scope: number of training rounds, attendees per session, O&M contract term beyond 12-month warranty.	Discrete priced line items.	A-014	Extended O&M priced separately.
Q-015	High	Cover letter says "Rehabilitation" but Construction Bulletins are dated 2025 with "For Construction" status and no existing-system inventory was provided. Please confirm: greenfield (new construction) or rehabilitation?	Highest-leverage classification axis; ±25–30% cost.	A-001	If actually rehab: rework with demolition + cutover + reuse evaluation.