# 08 — Customer Clarifications (RFI list, living)

**Project:** Kingsford Hotel Bacolod — BMS
**Last updated:** 2026-04-28

Items only the customer can answer. Phase 8 consolidates and prioritizes; phases prior write entries as they are surfaced.

| ID | Priority | Question | Why we need it | Linked assumption | Impact if customer's answer differs |
|----|----------|----------|----------------|--------------------|-------------------------------------|
| Q-001 | High | Confirm whether per-guestroom HVAC controls (FCU thermostats, occupancy sensors, PMS-driven setbacks) are in BMS contractor scope or excluded (handled under fit-out / separate trade). | Project-specific BMS Points list shows no guestroom FCU points. Affects BOQ by PHP 8M–15M. | A-004 | If in scope: add ~2,000–4,000 points + per-room FCU controllers + thermostats + PMS gateway. |
| Q-002 | High | Provide the latest mechanical (HVAC) layout drawings — chiller plant, AHU/DOAS room layouts, FCU/exhaust locations per floor. | Drives equipment-placement assumptions, cable runs, panel-to-equipment cabling. | A-005 | Materially refines A3 cable schedule. |
| Q-003 | High | Provide required completion date / project schedule. | Drives mobilization, manpower-loading, T&C window, possible after-hours premiums. | A-011 | If <10 wk: +20% labor (double shift). |
| Q-004 | Medium | Provide architectural floor plans (all floors). | For accurate cable route lengths and equipment placement. | A-023 | Reduces typical-range fallback share; tightens BOQ. |
| Q-005 | Medium | Provide EE-24 Power Riser Diagram Part 2 of 2. | Confirms guestroom-tower distribution and metering scope. | A-015 | Per-floor guestroom-feeder metering may be required (+~10 meters, +~2,000 m cable). |
| Q-006 | Medium | Provide plumbing/sanitary layouts. | Confirms calorifier, heat-pump, recirc-pump locations. | A-005 | Refines plant-room cable lengths. |
| Q-007 | Medium | Confirm BMS network topology and head-end location: isolated BMS LAN with single uplink to customer LAN; server-room placement adjacent to MV/LV. Confirm count of operator workstations and HMI clients. | A5/A6 head-end + network architecture. | A-006, A-016 | Casino regulatory may require redundant supervisor (+PHP 800K); full IP-to-field adds licensing. |
| Q-008 | Medium | Confirm approved brand list for: BMS controllers/DDC, supervisory/head-end, room sensors, valves, BTU meters, power meters, switches, UPS, VFDs. (Megaworld MC Standards DRC-004-2024 referenced.) | Brand-locking affects pricing ±5–15%. | A-007 | Re-quote at customer-approved equivalents. |
| Q-009 | Low | Confirm whether hotel PMS integration (per-room occupancy → HVAC setbacks) is required. | If required, gateway + custom point mapping needed. | A-008 | If yes: +PHP 800K base; could be priced as optional add-on. |
| Q-010 | Medium | Confirm casino-zone special points: vault-door status, count-room HVAC isolation, smoking-zone exhaust strategy, gaming-floor IAQ regulator references (PAGCOR / local gaming-board minimums). | Casino-specific points beyond what's in BMS-02. | A-009, A-025 | Add ~30–60 points + door hardware. |
| Q-011 | Low | Confirm BOH kitchen exhaust / Ansul / hood-fire-suppression interlock scope. | Determines whether BMS-side wiring of fire interlock relays is required. | A-010 | If required: +PHP 200K; coordination with kitchen FS contractor. |
| Q-012 | Medium | Confirm commercial terms: warranty period, payment milestones, retention %, LD %, tax handling, currency. | Commercial-contingency calibration. | A-012 | Harsher terms: +1–3% contingency. |
| Q-013 | Low | Confirm working-hours / site-access constraints (after-hours, noise restrictions, weekend work). | Labor premium calibration. | A-013 | After-hours mandate: +15–25% labor. |
| Q-014 | Low | Confirm training and O&M scope: number of training rounds, attendees per session, O&M contract term beyond 12-month warranty. | Discrete priced line items. | A-014 | Extended O&M priced separately. |
| Q-015 | High | Cover letter says "Rehabilitation" but Construction Bulletins are dated 2025 with "For Construction" status and no existing-system inventory was provided. Please confirm: greenfield (new construction) or rehabilitation? | Highest-leverage classification axis; ±25–30% cost. | A-001 | If actually rehab: rework with demolition + cutover + reuse evaluation. |

## Priority handling

Address **High** priority Q-NNNs in parallel with proposal submission. **Medium** can be answered during proposal review. **Low** may be carried into post-award engineering.

## Status

All 15 RFIs **OPEN** at proposal submission.