# 03 — Document Inventory

**Project:** Kingsford Hotel Bacolod — BMS (greenfield, new construction)
**Classification key:** `bms-greenfield`
**Date:** 2026-04-27 (updated after stage re-classification)

---

## Documents received

| File | Type | Discipline(s) | Completeness | Tier | Notes |
|------|------|---------------|--------------|------|-------|
| `Requirement.rtf` | Cover letter | — | One paragraph | 1 | Wording note: says "Rehabilitation" — reconciled in Phase 2 (greenfield per technical evidence; Q-018 to confirm) |
| `BMS Points list (TUEC).pdf` | Project-specific BMS spec + points list | ME / EE / PL | Likely complete (3 A1 sheets BMS-01, BMS-02, BMS-04) | 1 + 3 | BMS-03 not present — Q-002 |
| `EE Plan (TUEC).pdf` | Electrical Construction Bulletin No.8 | EE + FDAS | **Partial — bulletin revisions only** | 1 + 2 | Cover letter explicitly says these are *revised* sheets; bulletins 1–7 not provided |
| `MC Standards - ME Points list.pdf` | Megaworld standard BMS points list | ME | Complete | 1 | Baseline reference |
| `MC Standards - PL Points list.pdf` | Megaworld standard BMS points list | PL | Complete | 1 | Baseline reference |

(See `00-customer-inputs/_extracted/INDEX.md` for per-page content summaries.)

---

## Required-doc inventory (vs. checklist for `bms-greenfield`)

| Required doc | Avail? | Source / gap | Gap type | Mitigation |
|--------------|--------|--------------|----------|------------|
| Customer scope letter / RFQ | ✅ | `Requirement.rtf` | — | Wording-only Q-018 raised |
| Project-specific points list (ME) | ✅ | `BMS Points list (TUEC).pdf` (BMS-01 right side, BMS-02) | — | — |
| Project-specific points list (EE) | ✅ | `BMS Points list (TUEC).pdf` (Basement-Podium BOH I/O, AHU sections) | — | — |
| Project-specific points list (PL) | ✅ | `BMS Points list (TUEC).pdf` (Plumbing/Sanitary Hotwater section) | — | — |
| Developer standard points list (Megaworld) | ✅ | `MC Standards - ME/PL Points list.pdf` | — | — |
| **Architectural floor plans (all floors in scope)** | ⚠️ Partial | Embedded as background of EE drawings only | **Hard** | Request full architectural set (G-001 → Q-005) |
| **Mechanical (HVAC) layout drawings** | ❌ | Not provided | **Hard** | Estimate from points list × typical density (A-001); request actual drawings (Q-008) |
| **Plumbing & sanitary layouts** | ❌ | Not provided | Soft | Estimate from points list (A-002) |
| Electrical single-line diagrams (SLDs) | ⚠️ Partial | Likely pages 21–22 of EE Plan are revised SLDs (cover letter EE-21/22 = "Load Schedule Parts 1–3") + EE-24 ("Power Riser Diagram Part 1 of 2") | Soft | Inspect remaining pages exhaustively in Phase 4; assume baseline (A-003) |
| Power riser diagram | ⚠️ Partial | EE-24 in bulletin (Part 1 of 2 only) | Soft | Assume metering hierarchy follows MC Standards (A-004) |
| Load schedules / panelboard schedules | ⚠️ Partial | EE-21/22/23 listed as revised | Soft | Verify pages cover all panels; assume 1 meter per main + per significant feeder (A-005) |
| Network architecture / IT integration requirements | ❌ | Not stated | Soft | Assume isolated BMS LAN with single uplink (A-007); flag (Q-012) |
| Specifications (technical specs) | ✅ | BMS general spec on pages 1–2 of `BMS Points list (TUEC).pdf` | — | Sufficient — BACnet IP, web access, redundancy specified |
| General Conditions / contract template | ❌ | Not provided | Soft | Assume standard local terms (A-008); flag (Q-014) |
| **Schedule / required completion date** | ❌ | Not stated | **Hard** | Assume 16-week schedule (A-009); request from customer (Q-007) |
| Working hours / site access constraints | ❌ | Not stated | Soft (light) | Greenfield — assume standard daytime construction hours (A-010-rev); flag (Q-009) |
| MEP coordination / sequencing requirements | ❌ | Not stated | Soft (greenfield-specific) | Assume standard MEP sequencing (A-011-rev); flag |
| BOQ template / pricing sheet | ❌ | Not provided | Reference | Use standard template |
| Hazardous-area / safety constraints | ❌ | Not stated | Reference | Default standard practice |

---

## Gap summary

### Hard gaps (must close before reliable proposal)

- **G-001:** Architectural floor plans — needed for cable run lengths, equipment placement, conduit. → Q-005
- **G-003:** Mechanical (HVAC) layout drawings — for plant-room cable runs, AHU/FCU control wiring. → Q-008
- **G-004:** Required schedule / completion date — drives manpower loading. → Q-007
- **G-005:** Contracting entity confirmation. → Q-001
- **G-006:** **Stage confirmation** — cover letter says "rehabilitation" but technical docs are greenfield. → Q-018

### Soft gaps (assumption-absorbable)

- G-101: Plumbing layouts → A-002
- G-102: Complete EE drawing set (only revisions provided) → A-003 / A-004 / A-005
- G-103: Network/IT integration → A-007
- G-104: Commercial terms → A-008
- G-105: Working hours / MEP sequencing → A-010-rev / A-011-rev
- G-107: Training scope → A-013
- G-108: Maintenance scope → A-014

### Reference gaps (would improve pricing but proceed without)

- G-201: Hazardous-area constraints
- G-202: Customer BOQ format

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## Retired gaps (after stage re-classification 2026-04-27)

These were dropped when project was re-classified greenfield. **If Q-018 reveals retrofit, restore.**

| Was | Reason retired |
|-----|----------------|
| G-002 (Existing BMS system inventory + site survey) | No existing system to inventory |

---

## Recommendation to user

We have **enough to produce an initial proposal with assumptions**. The five hard gaps remaining are:
- 4 are document/scope clarifications (G-001, G-003, G-004, G-005, G-018) that don't block an internal v1 draft.
- The biggest cost-precision lever is **G-001 + G-003** (full architectural + HVAC layouts) — affects cable, conduit, and labor estimates for the BMS field installation.

**User decision (confirmed):** Proceed to Phase 4 internally with documented assumptions while the customer-facing RFI (Q-001, Q-005, Q-007, Q-008, Q-009, Q-011, Q-018) goes out in parallel.