# 03 — Document Inventory

**Project:** Kingsford Hotel Bacolod — BMS
**Classification key:** `bms-greenfield-hospitality`
**Date:** 2026-04-28

## Documents received

| File | Type | Discipline(s) | Completeness | Extraction tier | Notes |
|------|------|---------------|--------------|------|-------|
| `Requirement.rtf` | Cover request | — | Complete | 1 | One-line proposal solicitation |
| `BMS Points list (TUEC).pdf` | Construction Bulletin (BMS) — sheets BMS-01 / BMS-02 / BMS-03 | BMS / ME / PL | Complete (3 A1 sheets) | 1 + 3 (rasterized 250 DPI, tiled 3×2) | Spec narrative + I/O point-count matrix (BMS-01/02) + P&ID compilation (BMS-03). Equipment tag IDs explicit. |
| `MC Standards - ME Points list.pdf` | Project-specific points list — Part B Mechanical | ME | Complete (7 pages) | 1 | Per-row points narrative, full HVAC scope across all building areas |
| `MC Standards - PL Points list.pdf` | Project-specific points list — Part C Plumbing | PL | Complete for domestic hot-water; sump/fire/transfer pumps absent | 1 | Likely intentional scope-split with ME contractor |
| `EE Plan (TUEC).pdf` | Electrical Construction Bulletin No.8 + ECE auxiliary set | EE / ECE | Complete-of-issue (22 pages) but **page-2-8 power layouts not readable** at this resolution | 1 (cover) + 2 (pages 9-22) + **partial fail (pages 2-8)** | EE-24 riser part 1 visible on p9; ECE auxiliary set covers B1 / GF / 2F / 3F / 5F / 6-9F / 10-11F / 12F / RD; revised power layouts hit Anthropic's 2000-px-long-side dimension limit when rendered at 200 DPI on A2-size sheets. Vector PDF re-export needed for power-layout details. |

(See `_extracted/INDEX.md` for content summaries per file/page.)

## Required-doc inventory (vs checklist for `bms-greenfield-hospitality`)

| Required doc | Available? | Source / gap | Gap type |
|--------------|-----------|--------------|----------|
| Customer scope letter | ✅ | `Requirement.rtf` | — |
| Project-specific BMS points list (Mechanical) | ✅ | `MC Standards - ME Points list.pdf` (7 pp.) + `BMS Points list (TUEC).pdf` BMS-01/02 spec + per-equipment tabulation | — |
| Project-specific BMS points list (Plumbing) | ✅ partial | `MC Standards - PL Points list.pdf` (DHW only) | **Soft** — fire/sump/transfer pumps + sewage scope unclear; Q-009 |
| Project-specific BMS points list (Electrical) | ❌ | Not issued; no main-board / genset / UPS / lighting BMS scope partition | **Soft** — assume meters at major load centers per DRC-004 (A-007); Q-008 |
| Equipment-class control diagrams (BMS) | ✅ | `BMS Points list (TUEC).pdf` BMS-03 (P&ID for chillers, pumps, AHU, DOAS, cooling tower) | — |
| Architectural floor plans (all floors) | ❌ | Not provided | **Soft** — substituted by ECE auxiliary layouts for floor-by-floor footprint (A-004); Q-005 |
| Mechanical (HVAC) layout drawings | ❌ | Not provided | **Soft** — equipment locations inferred from points-list zoning + ECE plan footprints (A-005); Q-006 |
| Plumbing layout drawings | ❌ | Not provided | **Soft** — DHW-only scope, manageable with assumption |
| Electrical layout drawings | ⚠️ Partial | `EE Plan (TUEC).pdf` — riser p9 readable; revised power layouts p2-8 not readable at extraction DPI | **Soft** for proposal sizing; **Reference gap** for pricing detail; Q-014 |
| Single-line diagram | ⚠️ Partial | `EE Plan` p9 = Power Riser Part 1; Part 2 likely on a sheet not in this binder | **Reference** |
| Load schedules | ❌ | Cover letter lists EE-21/22/23 but binder pages 17-22 carry ECE-10..ECE-15 instead | **Reference** for EMS scope sizing; Q-014 |
| Existing-system inventory (rehab only) | ❌ | Not provided (consistent with Greenfield classification A-001) | N/A unless Q-001 answers "rehab" |
| Brand-approval matrix | ❌ | Megaworld customer-kb stub (DRC-004 Section 9 not extracted) | **Soft** — internal preferred (A-003); Q-004 |
| Project schedule / NTP date | ❌ | Not stated | **Soft** — assume comfortable schedule pending; Q-002/Q-003 |

## Gap summary

### Hard gaps (must close before reliable proposal) — none

The combination of (a) the consultant's per-equipment I/O point-count matrix (BMS-01/BMS-02), (b) the per-row narrative points list (MC Standards ME / PL), and (c) the floor-by-floor ECE auxiliary layouts is enough to produce a defensible proposal with documented assumptions for the missing items.

### Soft gaps (assumption-absorbable)

- **G-101 — Architectural plans missing.** Substituted by ECE auxiliary footprints + points-list zoning. Cable-route lengths fall back to project-specific reasoned typical ranges per `A3-route-lengths.yaml`. RFI: Q-005.
- **G-102 — Mechanical layouts missing.** Substituted by points-list zoning + BMS-01/02 equipment-tag-to-floor mapping. Plant-room equipment counts fully enumerated. RFI: Q-006.
- **G-103 — Electrical BMS partition (EL points) missing.** Energy-meter scope assumed limited to major load centers per DRC-004. RFI: Q-008.
- **G-104 — Plumbing partition limited to DHW.** Sump / fire / transfer pumps assumed out of BMS scope. RFI: Q-009.
- **G-105 — Brand-approval matrix not extracted from DRC-004 Section 9.** Internal preferred (Siemens / Dell) used. RFI: Q-004.

### Reference gaps (would refine pricing but proceed without)

- **G-201 — EE Plan p2-8 (revised power layouts + load schedules) not readable at this extraction DPI.** Anthropic's 2000-pixel long-side limit applies to A2-size pages rasterized at 200 DPI. Re-extraction approach for AB-Run-7+: tile each large drawing 2×2 (= ~14-tile spawns), or vector-PDF re-export for direct text reading. For this proposal: panel circuit IDs and load-schedule entries flagged as placeholders pending re-extraction. RFI: Q-014.
- **G-202 — Power riser Part 2** likely on a sheet not in this binder.
- **G-203 — FACP main panel location** (BMS-FDAS gateway interface) not readable in current extracts.
- **G-204 — Project schedule / NTP / payment terms** not stated. Default assumptions in commercial section pending.

## Recommendation to user

We have enough to produce a defensible proposal with documented assumptions. The 11 RFI items in `08-customer-clarifications.md` (Q-001 through Q-015) should be raised in parallel with proposal review; their answers will refine BOQ but won't block a v1 draft. Cover-letter wording mismatch (rehab vs greenfield) is the single highest-leverage item — confirming that early prevents ~PHP 2-4M scope swing. Brand approvals (Q-004) and EL points partition (Q-008) are the next two priorities.

---

## Drawing-availability triage (Operating Principle #10)

### Drawings inventoried

| Drawing source | Scope | Measurable? | Calibration | Used for |
|----------------|-------|-------------|-------------|----------|
| `EE Plan (TUEC).pdf` p9 — EE-24 Power Riser Part 1 | Whole-building electrical riser | Partial (raster legibility limits panel-ID transcription) | Not measured (single-line, not a layout) | A5 (network architecture vertical path), A7 (power provisions outline) |
| `EE Plan (TUEC).pdf` p11-22 — ECE-05..ECE-15 auxiliary layouts | Per-floor footprints + low-voltage device positions | Yes (footprint scale ~1:100; door / corridor dimensions calibratable) | Calibrate door = 900 mm against the visible doorway symbols | A2 (equipment locations on each floor confirmed against ECE footprints), A3 (corridor + service-core lengths for inter-floor riser cables), A4 (panel siting at service-core IDF closets) |
| `EE Plan (TUEC).pdf` p2-8 — EE-03..EE-22 revised power layouts + load schedules | Per-floor power layouts + load schedules | **Not readable** at 200 DPI on A2 sheets — exceeds 2000-px Anthropic limit | N/A — flagged for vector re-export | A7 (BMS-feeder breaker IDs at DBV-BMS) |
| `BMS Points list (TUEC).pdf` BMS-01/02 | Equipment I/O point-count matrix with floor-bound tag IDs | N/A — tabulation, not a measurable drawing | N/A | A1 (point budget, controller sizing), A2 (equipment instances), A4 (panel sizing) |
| `BMS Points list (TUEC).pdf` BMS-03 | P&ID compilation (5 equipment classes) | N/A — schematic, not a layout | N/A | A1 (control-narrative compliance), B1 (programming object templates) |

### Per-working-doc decision table

| Working doc | Drawing inputs needed | What we have (drawing → what's measurable) | What we'll measure | What falls back (with reasoned typical-range, not fixed default) | Customer-facing implication |
|-------------|-----------------------|--------------------------------------------|--------------------|-------------------------------------------------------------------|----------------------------|
| **A2 — Equipment takeoff** | Mechanical/Electrical layouts | Equipment tag IDs + per-floor location from BMS-01/02 (definitive); ECE auxiliary footprints confirm floor footprints | Plant-room equipment 1:1 against BMS-01/02 (chillers, pumps, AHUs, PAHUs, boilers, calorifiers, heat pumps, CTs, casino MVAC, exhaust fans by tag) | Number of guestroom-floor field devices (e.g., per-corridor temperature/humidity sensors, smoke-damper position points) — assumed at typical density per the BMS scope's centralized-DOAS architecture | "Equipment counts confirmed against BMS-01/02 tabulation; field-sensor density at guestroom corridors based on typical centralized-DOAS architecture per the consultant's points list — pending Q-006 architectural confirmation." |
| **A3 — Cable schedule** | Architectural + cable-tray + riser + mechanical | EE-24 riser (vertical path); ECE auxiliary layouts (per-floor footprint, service-core IDF position); BMS-01/02 equipment locations | Inter-floor riser BMS-LAN backbone (calibrated against EE-24 + ECE footprints); plant-room field cables at 2F (chillers, pumps), Lower Ground (boilers, calorifiers), Roof Deck (cooling towers, DOAS, PAHU); horizontal trunk in service-core to per-floor IDF | Guestroom-corridor field-sensor cables, casino-floor MVAC field cables, podium-BOH-floor field cables — per `A3-route-lengths.yaml` typical ranges (plant-room 12 m typical, inter-floor 4.0-4.5 m per floor, BOH-corridor 25 m typical, guestroom-corridor 35 m typical) | "Cable lengths measured for plant-room runs and inter-floor risers from EE-24 + ECE auxiliary layouts; horizontal corridor runs use reasoned typical-range estimates per the typical-ranges table — pending Q-005/Q-006 architectural and mechanical layout confirmation." |
| **A4 — Panel schedule** | Electrical (panel locations) + Architectural (closet siting) | ECE auxiliary layouts show service-core IDF position on every floor (west-end consistent stack) | Per-floor DDC field panel sited adjacent to IDF closet | None (panel locations confirmed by ECE) | "Panel locations per ECE service-core / IDF positions — single west-end vertical riser." |
| **A5 — Network architecture** | Architectural shaft routing + IT topology | EE-24 riser shows vertical electrical path; ECE auxiliary identifies IDF positions | BACnet/IP backbone routed through service-core IDF stack to head-end; vertical trunk path validated against EE-24 | Head-end siting (Lower Ground IT room assumed pending confirmation) | "Network architecture per ECE service-core IDF stack; head-end siting at Lower Ground IT room — confirm Q-011." |
| **A6 — Head-end equipment** | Architectural (control-room / server-room layout) | None | N/A | Head-end sized per BMS general spec on BMS-01 narrative (server, workstation, UPS, redundant LAN) | "Head-end sized per Megaworld DRC-004 spec; server-room location assumed at Lower Ground IT/BOH — Q-011." |
| **A7 — Power provisions** | EE single-line + load schedule + riser | EE-24 riser visible; revised power layouts p2-8 + load schedules p21-23 NOT readable at this DPI | Riser-level BMS-feeder source identified; per-panel circuit IDs flagged as placeholders | Detailed per-panel circuit IDs at each floor's DBV-BMS / DBV-MECH | "Power provisions sourced from main DBV-BMS at Lower Ground per EE-24 riser; per-floor circuit IDs subject to confirmation against EE-21/22/23 vector re-export — Q-014." |
| **C2 — Inter-discipline coordination** | MEP coordination drawings | None | N/A | Standard interfaces: ME (DOAS/AHU/PAHU/boilers/calorifiers/CT VFDs), Electrical (DBV-BMS source), Plumbing (heat-pump start/stop), Architectural (riser shaft + control room), Casino-MVAC (Air Ionizers, CO/VOC sensors), FDAS (FACP gateway summary) | "C2 drafted from BMS-01/02/03 + ECE auxiliary layouts; site-specific interfaces to be finalized at shop-drawing stage." |
| **Demolition takeoff** | Existing-building inventory | None (Greenfield per A-001) | N/A | All — N/A row | "N/A — greenfield." |

### Calibrations (logged as A-NNN)

- **A-011 — ECE auxiliary footprint scale.** Door symbol = 900 mm; corridor visible width matches points-list "double-loaded corridor" + ~24 keys/floor = ~75-90 m guestroom-floor length. Calibration baseline: ~1:100 sheet at 150 DPI, ±5% on horizontal lengths. Reusable across all ECE-05..ECE-15 measurements.
- **A-012 — EE-24 riser non-scaled.** Single-line diagram, used for vertical-path topology only — vertical lengths from architectural assumed 4.0-4.5 m per floor (typical hospitality slab spacing).

### Locked triage decisions (read-only during Phase 5a)

1. **Plant-room equipment counts** — measure against BMS-01/02 tabulation (1:1 mapping). Per-instance per Patch A.
2. **Inter-floor BMS-LAN risers** — measure against EE-24 + ECE footprints (vertical 4.5 m × floor count + service-core horizontal).
3. **Service-core to per-floor IDF** — measure against ECE auxiliary layouts.
4. **Plant-room field cables (2F chiller plant, LG boiler/calorifier, RD cooling tower / DOAS / PAHU)** — measure against ECE auxiliary footprints; typical-range fallback for sub-equipment runs not visible.
5. **BOH-floor and guestroom-floor field cables** — typical-range fallback per `A3-route-lengths.yaml` (centralized-DOAS architecture means the field-cable count here is small — no per-room FCU runs).
6. **Casino MVAC field cables (2nd Mezzanine)** — partial measure from ECE-08 footprint; typical-range fallback for AHU-2M and Air Ionizer runs.
7. **Power-feed circuit IDs** — placeholder per A-007 + A7 narrative; vector re-export of EE-21/22/23 needed for confirmation.

### RFI list generated by the triage

Already enrolled in `08-customer-clarifications.md`:
- Q-005 — architectural floor plans
- Q-006 — mechanical layouts
- Q-008 — EL points partition
- Q-011 — BMS server / control-room location
- Q-013 — guestroom field-device density (note: now **superseded** by the centralized-DOAS finding above; rephrase as a confirmation rather than an enumeration RFI)
- Q-014 — EE Plan p2-8 vector re-export