# 03 — Document Inventory

**Project:** Kingsford Hotel Bacolod — BMS
**Classification key:** `bms-greenfield` + `bms-hospitality-casino` overlay
**Date:** 2026-04-28

## Documents received

| File | Type | Discipline(s) | Completeness | Extraction tier | Notes |
|------|------|---------------|--------------|------|-------|
| `Requirement.rtf` | Cover letter | — | Single-line scope statement | 1 | No commercial terms / schedule |
| `BMS Points list (TUEC).pdf` | Project-specific BMS points list | ME / EE / PL via BMS sheets | 3 sheets (BMS-01/02/03) covering BOH, Casino MVAC, Hotel/Roofdeck + P&IDs | 3 (A1 tiled 3×2) | Construction Bulletin Oct-2025; ~614–679 points; structured rows in `_extracted/text/BMS-Points-rows.yaml` |
| `EE Plan (TUEC).pdf` | Electrical CB-8 + auxiliary system layouts | EE + auxiliary | Revised power layouts (EE-03/06/09/12), load schedules (EE-21/22/23), riser EE-24 (Part 1 of 2), ECE auxiliary plans per floor (B1→Roof) | 1 (text) + 2 (PNG @150 DPI) | Riser Part 2 of 2 not in bundle; load schedules dense; ECE plans double as floor-layout reference but not stamped architectural |
| `MC Standards - ME Points list.pdf` | Megaworld standard ME points list | ME (BMS) | Complete reference standard | 1 | Equipment-class control sequences + alarm/report specs |
| `MC Standards - PL Points list.pdf` | Megaworld standard PL points list | PL (BMS) | Complete reference standard | 1 | Plumbing-related BMS points |

(See `00-customer-inputs/_extracted/INDEX.md` for the full per-page extraction manifest.)

## Required-doc inventory (vs. `bms-greenfield` + `bms-hospitality-casino` overlay)

| Required doc | Available? | Source / gap | Gap type |
|--------------|-----------|--------------|----------|
| Customer scope letter / RFQ / ITB | ✅ Yes | `Requirement.rtf` | — |
| Project-specific points list (ME/EE/PL via BMS) | ✅ Yes | `BMS Points list (TUEC).pdf` BMS-01/02/03 | — |
| Developer standard points list (Megaworld MC Standards) | ✅ Yes | `MC Standards - ME Points list.pdf`, `... - PL Points list.pdf` | — |
| Architectural floor plans (all floors in scope) | ⚠️ Partial — not stamped architectural | ECE auxiliary plans (page 10–22 of EE Plan) carry floor backgrounds; no dedicated Arch set | **Soft** — measurable at coarse level only |
| Mechanical (HVAC) layout drawings | ❌ No | Not provided | **Hard** — drives equipment placement & cable runs |
| Plumbing & sanitary layouts | ❌ No | Not provided | **Soft** — locations inferable from BMS Points list zone tags |
| Electrical single-line diagrams (SLDs) | ⚠️ Partial | EE Plan + EE-24 riser Part 1 of 2; **Part 2 missing** | **Soft** — riser part 2 needed for guestroom-tower confirmation |
| Power riser diagram | ⚠️ Partial | EE-24 (Part 1 of 2 only) | **Soft** — Part 2 missing |
| Load schedules / panelboard schedules | ✅ Yes | EE-21/22/23 (3 dense pages of panel schedules) | — (transcription effort if exact panel count required) |
| Network architecture / IT integration requirements | ❌ No | Not provided | **Soft** — assume isolated BMS LAN with single uplink (A-NNN) |
| Specifications (technical specs) | ⚠️ Partial | MC Standards points lists imply spec context; full spec not provided | **Soft** — assume open-protocol BACnet/IP + tier-1 brands (Megaworld customer-kb is STUB) |
| General Conditions / contract template | ❌ No | Not provided | **Soft** — assume standard local terms |
| Schedule / required completion date | ❌ No | Not provided | **Hard** for manpower-loading; assume comfortable 14-week schedule (A-NNN) |
| MEP coordination / sequencing requirements | ❌ No | Not provided | **Soft** — assume standard sequencing |
| Working hours / site access constraints | ❌ No | Not provided | **Soft** — assume standard daytime construction hours |
| Casino-zone special points (gaming-floor IAQ, count rooms, vault) | ⚠️ Partial | DOAS-Casino + smoke sanitizers visible on BMS-02; **vault and count rooms not addressed** | **Soft** — flag for Phase 8 |
| CO sensors at return ducts (casino + back-of-house kitchens) | ✅ Partial | CO sensors at basement parking visible on BMS-01; AHU return CO not all called out per kitchen | **Soft** — confirm in Phase 8 |
| Hotel PMS integration spec | ❌ No | Not provided | **Soft** — assume out of scope (A-NNN) |
| Guestroom HVAC controls scope | ❌ No | Not addressed in BMS Points list (no FCU/per-room thermostat point block visible on BMS-01/02) | **Hard** — guestroom controls scope is a major BOQ driver |
| Guestroom-tower power riser (EE-24 Part 2) | ❌ No | Missing | **Soft** — confirms guestroom-feeder metering scope |
| Smoking-zone exhaust strategy (casino) | ❌ No | Not addressed | **Soft** — assume separated smoke-zone exhaust per gaming-floor area |
| BOH kitchen exhaust monitoring | ⚠️ Partial | Kitchen exhaust fans listed in BMS-01 ventilation block (TEF-1*) but no Ansul/hood fire integration | **Soft** |

## Gap summary

### Hard gaps (must close before reliable proposal)
- **G-001: Guestroom HVAC controls scope** — the project-specific BMS Points list does not show per-room FCU points or guestroom thermostats. For a hotel of this size this is a major BOQ component (300–500 guestrooms × 6–8 points each ≈ 2,000–4,000 additional points). Cannot reliably price without confirmation. → Q-001.
- **G-002: Mechanical (HVAC) layout drawings** — for cable-route measurement to AHU/FCU/DOAS/Cooling-Tower/Pump locations. → Q-002.
- **G-003: Project schedule / required completion date** — drives manpower-loading curve and after-hours premiums. → Q-003.

### Soft gaps (assumption-absorbable)
- **G-101: Architectural floor plans** — ECE auxiliary plans usable as coarse reference; cable lengths measured for trunk + plant-room runs only, fall back to typical ranges for guestroom/corridor field cables. → Q-004.
- **G-102: Power riser Part 2 of 2** — for guestroom-tower confirmation. → Q-005.
- **G-103: Plumbing/sanitary layouts** — pump and tank locations inferable from BMS Points list zone tags. → Q-006.
- **G-104: Network architecture / IT integration** — assume isolated BMS LAN with single uplink to customer LAN. → Q-007.
- **G-105: Brand/spec preferences** — Megaworld customer-kb is STUB; assume Siemens BMS / Dell head-end (internal preferred). → Q-008.
- **G-106: PMS integration scope** — assume out of scope; flag as optional add-on. → Q-009.
- **G-107: Casino vault, count-room, smoking-zone strategy** — assume default per `bms-hospitality-casino` overlay; flag for confirmation. → Q-010.
- **G-108: BOH kitchen Ansul/hood-fire integration** — assume monitor-only (run-status), no automated suppression integration. → Q-011.
- **G-109: General Conditions / commercial terms** — assume standard local terms (LD, retention, warranty 1 year, payment 90/10 with retention 10%). → Q-012.
- **G-110: Working hours / site access** — assume standard daytime, no after-hours premiums. → Q-013.
- **G-111: Training / O&M scope** — not in scope letter; assume one round of operator training + 1-year warranty maintenance, no extended O&M. → Q-014.

### Reference gaps (would refine pricing but proceed without)
- **G-201: Detailed panel-by-panel transcription of EE-21/22/23 load schedules** — not strictly needed for BMS scope; needed only if customer wants detailed energy-metering line items rather than summary feeders.

## Drawing-availability triage

Per Operating Principle #10, this triage commits in writing to what is measured from drawings vs. what falls back, per Phase-5a working doc.

### Drawing inventory (with measurability)

| Drawing source | What's there | Scale recoverable? | Measurability assessment |
|----------------|--------------|--------------------|--------------------------|
| `BMS Points list (TUEC).pdf` BMS-01 | Equipment-system tabulation; per-equipment point counts; some plant-room schematic context | N/A (tabular data, not dimensioned) | **Equipment counts measurable directly** |
| `BMS Points list (TUEC).pdf` BMS-02 | Casino MVAC + Hotel/Roofdeck I/O tabulation | N/A | **Equipment counts measurable** |
| `BMS Points list (TUEC).pdf` BMS-03 | P&IDs (PCHWP, PAHU, AHU, Chiller, CT, DOAS) | N/A (schematic) | **Confirms point counts; no spatial info** |
| `EE Plan` p.2 (EE-03 Basement) | Power-system layout with full basement floor plan + equipment + panel siting | Partial — title block scale "1/9" visible; calibrate against known 6–9 m structural grid | **Measurable at coarse level** for basement plant rooms / panels |
| `EE Plan` p.3–5 (EE-06/09/12) | Power-system layouts GF, 2F, 3F | Partial | **Measurable** for panel locations on these floors |
| `EE Plan` p.6–8 (EE-21/22/23 Load Schedules) | A1-density panel schedules; not spatial | N/A (tabular) | **Panel inventory measurable** if tile-pass executed |
| `EE Plan` p.9 (EE-24 Power Riser Part 1 of 2) | Vertical riser, MV→LV→distribution panel chain | N/A (schematic, not to scale) | **Topology measurable**; Part 2 of 2 missing |
| `EE Plan` p.10 (ECE-01 Index/Site/Perspective) | Site plan, drawing index | Partial | Reference only |
| `EE Plan` p.11–22 (ECE-02..16 Auxiliary plans per floor) | Floor backgrounds + PA/FDAS/Fire detection device locations | Partial — calibrate against doorway / corridor width | **Measurable for cable-route reference** at coarse floor-level (corridor lengths, room placements); NOT a substitute for stamped architectural plans for HVAC equipment placement |

### Per-working-doc decision table

| Working doc | Drawing inputs needed | What we have (drawing → what's measurable) | What we'll measure | What falls back (reasoned typical-range, not fixed default) | Customer-facing implication |
|-------------|-----------------------|--------------------------------------------|--------------------|-------------------------------------------------------------|----------------------------|
| **A2 Equipment takeoff** | Mechanical/Electrical layouts | BMS Points list (TUEC) → equipment quantities + zone tags; EE Plan → panel locations | BOH equipment counts (chillers, CHWP/CDWP, CT, DOAS, BOH AHUs, exhaust fans, calorifiers, heat pumps, boilers) directly from BMS-01/02 | Guestroom FCU counts (typical-density × room count, pending Q-001) | "BOH and casino equipment confirmed against BMS-01/02; guestroom equipment based on typical density pending Q-001" |
| **A3 Cable schedule** | Architectural + cable-tray + riser | EE Plan power layouts (panel locations) + EE-24 riser (vertical paths) + ECE plans (corridor-level reference) | Trunk cables panel-to-panel from EE-03/06/09/12; vertical risers from EE-24; plant-room same-room cables from BMS-02 zone tags | Guestroom-corridor field cables (typical-range per `A3-route-lengths.yaml` `guestroom_corridor` context); guestroom in-room cables pending Q-001 | "Cable lengths measured from EE-03/06/09/12 + EE-24 riser where covered; corridor and guestroom field cables use reasoned typical ranges (12 m plant-room / 45 m inter-floor / 35 m guestroom-corridor) pending Q-001/Q-004" |
| **A4 Panel schedule** | Electrical (panel locations); Architectural | EE Plan p.2–5 shows panel locations; EE-21/22/23 confirms panel inventory in load schedules | BMS panel locations confirmed at zone level (basement plant, 2F mechanical, casino lobby, roofdeck, per-floor BOH) | Exact panel-room dimensions pending architectural | "BMS panel locations per EE-03/06/09/12 zones" |
| **A5 Network architecture** | Riser + IT room | EE-24 Part 1 of 2 | Backbone topology (IP at head-end → MS/TP at floor) per `_customer-kb/megaworld` standard | Server-room location (assumed adjacent to MV/LV room per EE-24) pending Q-007 | "Network architecture per EE-24; server-room placement pending Q-007" |
| **A6 Head-end equipment** | Architectural (server room layout) | None directly; inferred from EE-24 | Inferred only | Server-room dimensions and HMI workstation count pending Q-007 | "Head-end sized per A1 + standard hospitality reference; room dimensions pending Q-007" |
| **A7 Power provisions** | EE single-line, load schedules | EE-21/22/23 (load schedules), EE-24 (riser) | Panel-fed BMS panel circuits at zone level | Per-circuit IDs (subject to Q-005 — riser Part 2 of 2) | "Power provisions per EE-21..24; per-circuit IDs subject to Q-005" |
| **C2 Coordination matrix** | MEP coordination | Not provided | Standard interfaces | All — typical interfaces (ME provides MCC dry contacts; ES provides BACnet/Modbus drivers) | "Standard MEP interfaces assumed pending Q-002 (HVAC layouts)" |

### Triage RFI list (queued into 08-customer-clarifications.md)

- **Q-001** — Guestroom HVAC controls scope confirmation (G-001)
- **Q-002** — Mechanical (HVAC) layout drawings (G-002)
- **Q-003** — Project schedule / required completion (G-003)
- **Q-004** — Architectural floor plans (G-101)
- **Q-005** — EE-24 Part 2 of 2 (G-102)
- **Q-006** — Plumbing/sanitary layouts (G-103)
- **Q-007** — Network / IT integration / server room location (G-104)
- **Q-008** — Brand/spec preferences confirmation (G-105)
- **Q-009** — Hotel PMS integration scope (G-106)
- **Q-010** — Casino vault, count-room, smoking-zone strategy (G-107)
- **Q-011** — BOH kitchen Ansul/hood-fire integration (G-108)
- **Q-012** — Commercial terms / General Conditions (G-109)
- **Q-013** — Working hours / site-access constraints (G-110)
- **Q-014** — Training / O&M scope (G-111)
- **Q-015** — Wording mismatch: cover letter says "Rehabilitation"; technical evidence says greenfield. Confirm interpretation. (Carried from Phase 2.)

### Triage decision lock

This triage is locked for Phase 5a. Phase 5a will measure what this table says is measurable and fall back per the reasoned-typical-range columns. If Phase 5a discovers measurable input we missed, return here and update.

## Recommendation to user

We have enough to produce an initial proposal at the **`bms-greenfield` + casino overlay** classification. Three hard gaps (G-001 guestroom controls scope, G-002 HVAC layouts, G-003 schedule) materially affect the BOQ. They should be raised to the customer in parallel; their answers will refine the proposal but won't block a v1 draft. Eleven soft gaps absorb into reasoned assumptions documented in `07-assumptions.md`. Drawing-availability triage commits to measuring trunk + riser + plant-room cable runs from EE-03/06/09/12/24 and falling back to reasoned typical ranges (per-context, not fixed default) for guestroom-corridor and field cables.