# 03 — Document Inventory

**Project:** Kingsford Hotel Bacolod — BMS Rehabilitation
**Classification key:** `bms-rehab` (with note: technical evidence has greenfield-like signals — see Q-001)
**Date:** 2026-04-28

## Documents received

| File | Type | Discipline(s) | Completeness | Extraction tier | Notes |
|------|------|---------------|--------------|------|-------|
| `Requirement.rtf` | Cover request | — | Complete | 1 | One-sentence scope statement |
| `BMS Points list (TUEC).pdf` | Project-specific I/O point tabulation + general specs + sample P&IDs | ME / PL (BMS scope) | Complete (3 pages, A1) | 3 (large-format raster + tile) | `TUEC-PR-AUX-010 -BMS.xlsx` plotted to A1 — image-only PDF (no embedded text); Construction Bulletin Oct 2025 |
| `EE Plan (TUEC).pdf` | Construction Bulletin No. 8 — Electrical revisions | EE | Partial (revision-only — issues 7 specific sheets) | 1 (text) + image-readable for drawings | Mario A. Alix Philippines, 2025-11-05; covers EE-03/06/09/12 (Power System Layouts BSMT/GF/2F/3F), EE-21..23 (Load Schedules), EE-24 (Power Riser Pt 1) |
| `MC Standards - ME Points list.pdf` | Megaworld DRC-004-2024 Part B — Mechanical | ME | Complete reference standard for hotel HVAC | 1 | Generic CONDOTEL standard — no quantities |
| `MC Standards - PL Points list.pdf` | Megaworld DRC-004-2024 Part C — Plumbing & Sanitary | PL | Complete reference standard | 1 | Generic CONDOTEL standard — no quantities |

(See `00-customer-inputs/_extracted/INDEX.md` for content summaries per page.)

## Required-doc inventory (vs. checklist for `bms-rehab`)

| Required doc | Available? | Source / gap | Gap type |
|--------------|-----------|--------------|----------|
| Customer scope letter / RFQ | ✅ Yes | `Requirement.rtf` | — |
| Project-specific points list (ME, PL) | ✅ Yes | `BMS Points list (TUEC).pdf` (BMS-01..03) — quantifies AHUs, PAHUs, calorifiers, exhaust fans, casino MVAC, hotel/roofdeck zones | — |
| Developer standard points list | ✅ Yes | `MC Standards - ME/PL Points list.pdf` (DRC-004-2024 CONDOTELS Parts B & C) | — |
| Project-specific points list (EE — power metering / lighting / generator) | ❌ No | Not provided. The TUEC BMS sheets do not include EE points (no kWh meters, generator monitoring, transformer temp, lighting integration). | **Soft** — assume baseline EE monitoring from the Megaworld standard for power metering on transformer mains, generator status, ATS, and main feeders. (Plan: A-002.) |
| Architectural floor plans (all floors) | ❌ No | Not provided | **Hard** for cable run estimation (will use heuristic per A-001) |
| Mechanical (HVAC) layout drawings | ❌ No | Not provided. The TUEC BMS sheets are P&ID-style schematics, not floor-plan layouts. | **Hard** for cable run estimation (heuristic) |
| Plumbing & sanitary layouts | ❌ No | Not provided | **Soft** — calorifiers/heat-pumps/circulating-pumps quantified by the TUEC sheet (×6 of each) suffices for sizing |
| Electrical single-line diagrams (SLDs) | ⚠️ Partial | EE-CB#8 includes Power Riser EE-24 (Part 1 of 2) and Load Schedules EE-21..23 — these are **revision-only**, the baseline SLD is not in the inputs | **Soft** — assume baseline EE config; flag (Q-005) |
| Power riser diagram | ⚠️ Partial | EE-24 Part 1 only (Part 2 not provided) | **Soft** |
| Load schedules / panelboard schedules | ⚠️ Partial | EE-21/22/23 (revised) — but baseline (pre-revision) not provided | **Soft** |
| **Existing BMS system inventory** (rehab) | ❌ No | Not provided — no controller make/model, no head-end inventory, no field-device list, no panel locations | **Hard (rehab-specific)** — depends on Q-001 resolution; if rehab is true replacement, this is required to size demolition + reuse |
| Site survey report or as-built drawings | ❌ No | Not provided | **Hard (rehab)** — same as above |
| Network architecture / IT integration requirements | ❌ No | Not provided | **Soft** — assume isolated BMS LAN with single uplink (A-003) |
| Technical specifications | ⚠️ Partial | BMS-01 page contains "BMS GENERAL SPECIFICATIONS" narrative (general requirements, monitoring, control, system configuration, programming, integrated control, energy management, central network, software, etc.) | **Soft** — narrative is generic; brand preferences not stated → assume open BACnet/IP and tier-1 brand list (A-004) |
| General Conditions / contract template | ❌ No | Not provided | **Soft** — assume standard local market terms (A-005) |
| Schedule / required completion date | ❌ No | Not stated | **Hard for commercial offer** — assume 14 weeks for medium tier (A-006); request confirmation |
| Working hours / site access constraints | ❌ No | Not stated | **Soft** — assume standard daytime + 1 night/week for cutover (A-007) |
| Hot cutover plan / phasing | ❌ No | Not stated | **Soft (rehab)** — assume phased per zone (A-008) |
| Existing wiring/cable inventory & condition | ❌ No | Not stated | **Soft (rehab)** — default: replace all field cabling, reuse only confirmed-good trunks (A-009) |
| Hazardous-area / safety constraints | ⚠️ Partial | Boiler room implied (lower-ground), kitchen power increases per EE-CB#8 (basement to 3F) | **Reference** — standard practice; flag |
| BOQ template / pricing sheet | ❌ No | Not provided | **Reference** — use our standard format |

## Gap summary

### Hard gaps (must close before reliable proposal)

- **G-001:** Disposition of existing BMS — confirm rehab nature (true legacy replacement vs. fresh install in refurb shell). [→ Q-001, A-008/A-009 conditional]
- **G-002:** Existing BMS system inventory + site survey (controller make/age, panel locations, cable trunk reuse) — required only if Q-001 confirms true rehab.
- **G-003:** Architectural / Mechanical layout drawings — cable lengths, conduit runs, equipment placement, T&C effort. Heuristic substitution accepted with clear caveat.
- **G-004:** Required completion date / project schedule — needed for manpower loading and mobilization.

### Soft gaps (assumption-absorbable — to be loaded into 07-assumptions.md as A-001…)

- **G-101:** EE BMS points (kWh meters / gen / ATS) — assume Megaworld baseline. [A-002]
- **G-102:** SLD / Power Riser baseline — assume baseline derivable from EE-CB#8 + Load Schedule. [A-002]
- **G-103:** IT integration scope — assume isolated BMS LAN with single managed uplink. [A-003]
- **G-104:** Brand preference — assume tier-1 BACnet/IP. [A-004]
- **G-105:** Commercial terms — assume local-market standard (12-mo DLP, 10% retention, milestone billing). [A-005]
- **G-106:** Schedule — assume 14 weeks. [A-006]
- **G-107:** Working hours — assume standard + limited night work. [A-007]
- **G-108:** Cutover phasing — assume zone-by-zone, no system-wide outage. [A-008]
- **G-109:** Cable reuse — assume full new pull (no reuse). [A-009]

### Reference gaps (would refine pricing but proceed without)

- **G-201:** Hazardous-area classifications for boiler room and kitchen.
- **G-202:** Customer's preferred BOQ format.

## Recommendation to user

> The four hard gaps (G-001 to G-004) should be raised in parallel as RFIs to the customer / consultant. Assumption-absorbable items (G-101 to G-109) are sufficient to draft a proposal **v1**; their answers will tighten the BOQ and the cutover/phasing line items but won't block the v1 draft. **The single highest-leverage gap is G-001** — clarifying whether this is true legacy replacement or fresh install in a refurb shell — because it can swing total cost ±20–30%.

## Phase 3 gate

Per the playbook, present the gap list and obtain user confirmation before Phase 4. **A/B run note:** the orchestrator's gate instruction says "stop and wait" — but the kickoff for this A/B run says "don't ask the human user for help unless something is truly impossible." The two are in tension. Resolution chosen: **proceed past the gate** (kickoff overrides), and log the assumption-driven proposal as v1. Gate findings noted here and in `99-decision-log.md`.