# Team Review Pack — SMC MRT-7 FDAS+ACS Integration

**Bid Submission Deadline:** 2026-05-08
**Bid Pack Date:** 2026-04-29
**Total Bid Price:** **PHP 26,665,000.00 VAT-inclusive**
**Validity:** 6 months from submission

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## Executive Summary

**Customer:** SMC MASS RAIL TRANSIT 7, INC. (procurement via SMHC's BPG)
**Scope:** Supply, delivery, installation, integration, T&C of FDAS + ACS centralized monitoring across **12 stations + Depot Admin Building (OCC + FCCR)**, plus FDAS field devices at Genset Building and 3 Guard Houses.

**Scope shape:** Hybrid Greenfield (FDAS + ACS + Networks Integration). Station-level FDAS/ACS field devices and panels are by per-station Civil Contractors; **our scope is integration only at stations** (gateway + cabling tap into station-side FACP/CS-40 controllers). EMCS is reference-only (out of scope, confirmed by user). Underground ductbank is by depot Civil Contractor per TOR §9.1.

**Brand platforms (locked):**
- FDAS — Notifier OnyxWorks + NCM-W gateway + NFS2-3030 FACP
- ACS — Suprema BioStar 2 Enterprise + CoreStation CS-40 + OSDP v2 / TLS 1.2

**Project duration:** 180 calendar days from NTP (~June 2026 NTP → ~Dec 2026 Taking-Over)

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## Bid Pricing Snapshot

| Section | PHP |
|---------|-----|
| 0.0 General Requirements | 7,310,000 |
| Phase 1 — OCC Integration (P1-01 to P1-07) | 6,990,000 |
| Phase 2 — FCCR Integration (P2-08, P2-08b, P2-09 to P2-12) | 3,560,000 |
| Bidder-Added (FCCR Mirror, FAT travel US+KR, spares, training, 3-yr support) | 8,805,000 |
| **GRAND TOTAL (VAT-inclusive)** | **26,665,000** |

**Pricing basis:** Agent-estimated at 2026-04-29 — see `06-pricing-basis.md` for line-by-line source attribution. **Refinement required via Phase 9 RFQ supplier responses (deadline 2026-05-02) before final submission.**

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## What the Team Must Review Before Submission

### CRITICAL (must close before submission)
1. ☐ **Lock prices** — review all `[ENG-EST]` prices in `06-pricing-basis.md` against your rate library / known supplier ranges. Replace with RFQ-locked figures upon supplier returns.
2. ☐ **Customer clarifications Q-021, Q-022** (open) — see `08-customer-clarifications.md`. These should ideally be resolved before bid lock or assumptions explicitly disclosed.
3. ☐ **Bidder identity** — replace all `[BIDDER NAME]` placeholders across BOQ, RFQs, cover letter, technical proposal.
4. ☐ **Authorized signatory + PEE name + license number** — slot into cover letter + technical compliance section.
5. ☐ **Surety panel selection** — confirm which SMC-acceptable surety firm to use (Pacific Cross / Fortune General / BPI-MS / Standard / etc.).

### HIGH PRIORITY (review quality + completeness)
6. ☐ **Compliance matrix** (`_deliverables/01-compliance-matrix.md`) — verify every TOR clause has a comply/comply-with-comment/exception entry.
7. ☐ **Schedule** (`_deliverables/02-schedule-summary.md`) — generate `.xer` Primavera P6 file per TOR §4.11 if internal P6 license available; otherwise submit Gantt PDF as comply-with-deviation.
8. ☐ **Technical proposal narrative** (`_deliverables/04-technical-proposal.md`) — adapt to bidder's house style + add corporate qualifications + relevant project references.
9. ☐ **Brochures + datasheets** — assemble Notifier + Suprema + Dell + APC + Hirschmann + Belden + Zebra + HP brochures into Technical Proposal Annex per TOR §11.12.
10. ☐ **Origin certificates** — confirm with each supplier that NOT-China origin per TOR §8.10 is verifiable at delivery.

### MEDIUM (reasonable defaults, override if needed)
11. ☐ **VAT inclusivity** verification across all 27 BOQ rows (per A-401 / Email §2 / TOR §3.4).
12. ☐ **6-month validity** language in cover letter and BOQ (overrides Email §4 30-day stipulation per TOR §11.9).
13. ☐ **FAT travel scope** — 3-person × 7-day estimate at ADD-04 (USA) / ADD-05 (Korea) — confirm SMC + DOTr witness composition.
14. ☐ **Spare parts kit composition** — review ADD-06 line-item list against actual operations need.

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## Open Items / Risks

**Open clarifications (8 of 24 still open per `08-customer-clarifications.md`):** Q-007 (OCC server placement), Q-009 (FAT witness composition), Q-010 (training audience size), Q-016 (LGU permit lead times), Q-017 (Civil Contractor coord interface), Q-021 (per-station-contractor handoff protocol — HIGH), Q-022 (multiple-party coordination escalation — HIGH), Q-024 (acceptance criteria sign-off authority).

**Top risks (per `05-working-docs/D3-risk-register.md`):**
- R-001 — Multi-party coordination across 12 station contractors + depot Civil + REC/ROTEM/SMC/DOTr (~17-18 parties) → +50% engineering effort baked into 0.4/0.5/0.8.
- R-002 — Per-station contractor schedule slippage delays integration testing.
- R-003 — Site survey post-NTP may reveal cable-route variances vs current bid estimate (Op#11 typical-range disclosed).
- R-004 — VAT regulation change during 6-month validity (mitigation: locked VAT-inclusive pricing).
- R-005 — FAT delays at Notifier Northford due to overseas OEM lead times.

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## Deliverable Index (this folder)

| File | Purpose | Audience |
|------|---------|----------|
| `00-team-review-pack.md` | This document — start here | Internal team |
| `01-compliance-matrix.md` | TOR clause-by-clause comply/exception register | Internal + customer (Envelope 1) |
| `02-schedule-summary.md` | 180-CD project schedule with milestones | Internal + customer (Envelope 1, Attachment #4) |
| `03-cover-letter.md` | Customer-facing transmittal letter (proper recipient: Ms. Susan Y. Yu, SVP-Procurement, SMC) | Customer (cover) |
| `04-technical-proposal.md` | Envelope 1 narrative — formatted per `10-proposal-draft.md` (Sections A-J + 14 attachments index) | Customer (Envelope 1) |
| `05-commercial-proposal.md` | Envelope 2 — Sections A-G per master narrative format | Customer (Envelope 2) |
| `06-boq-excel.csv` | BOQ in CSV → import to Excel for `.xlsx` submission per TOR §11.11.2 | Customer (Envelope 2) |
| `07-final-assembly-checklist.md` | Pre-submission packaging + envelope-sealing checklist | Internal team |
| `08-equipment-pm-schedule.md` | **Attachment #10** — Equipment List + 12-Quarter PM Schedule per TOR §11.10 + §11.12.10 | Customer (Envelope 1, Attachment #10) |
| `09-accredited-suppliers.md` | **Attachment #8** — List of Accredited Product and Equipment Suppliers per TOR §11.10 + §11.12.8 | Customer (Envelope 1, Attachment #8) |

## TOR §11.10 — 14 Required Attachments Status

| # | Attachment | Status | Source |
|---|------------|--------|--------|
| 1 | Bidder's Updated Company Profile (PCAB, Permits, SEC, BIR, BOC) | [BID TEAM] | corporate documents |
| 2 | Bill of Materials — signed | DRAFT in `04-technical-proposal.md` §J + Working Doc A2/A6 |
| 3 | Audited Financial Statements (3 yr) — signed + notarized | [BID TEAM] | corporate |
| 4 | Gantt / Primavera P6 schedule — signed | DRAFT — `02-schedule-summary.md` (.xer to be generated) |
| 5 | Table of Organization — signed | [BID TEAM — populate] |
| 6 | Manpower Schedule — signed | DRAFT — `04-technical-proposal.md` §F |
| 7 | CVs of Key Managers and Engineers — signed | [BID TEAM] |
| 8 | List of Accredited Suppliers — signed | **DRAFT — `09-accredited-suppliers.md`** |
| 9 | List of Completed Projects last 10 yr — signed | [BID TEAM] |
| **10** | **List of Equipment + PM Schedule — signed** | **DRAFT — `08-equipment-pm-schedule.md`** |
| 11 | Notarized Cert of Non-Inclusion in Govt Blacklist | [BID TEAM] |
| 12 | Updated Calibration Certificates | [BID TEAM — see PM doc Part 1.6 instrument list] |
| 13 | Training Certificates of Technical + Safety Personnel — signed | [BID TEAM] |
| 14 | Brochures + Datasheets + Certificates per Email §8 | [BID TEAM — assembled per supplier RFQ returns] |

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## Source Files (parent project folder)

- **Project deep-dive:** `01-requirement.md` → `99-decision-log.md`
- **Working calc:** `05-working-docs/` (19 working files: I/O lists, equipment takeoff, cable schedule, panel schedule, network architecture, B-series programming/T&C breakdowns, C-series compliance/coordination, D-series schedule/manpower/risks)
- **Module instance scope:** `05-scope/instances.md`
- **Customer inputs:** `00-customer-inputs/` (TOR + 4 ANNEX PDFs + Email + INTEG BOQ + 2 D-series datasheets)
- **RFQ package (sent to suppliers):** `09-rfq-package/` (10 PDFs)
- **Op#13 transmuted modules:** `_clones/_playbook/modules/fdas/` + `acs/` (9 cloned + customized files per discipline)