# 08 — Customer Clarifications (RFI List)

Questions only the customer can answer. Channel: email to Mr. John Francis Morse (`jmorse@smhc.sanmiguel.com.ph`), cc Mr. JC Herrera (`jcherrera@smhc.sanmiguel.com.ph`); for site-inspection coordination, Mr. Reynaldo Q. Quitevis (`rquitevis@smhc.sanmiguel.com.ph`).

**Deadline of queries (per pre-bid slide 44): 2026-04-24** — past at this run-date (2026-04-29). Channel: bid-bulletin / direct email; bidder may also raise in pre-submission clarification meeting if scheduled.

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## Closed (resolved by formal bid pack or user direction)

| ID | Question | Resolution |
|----|----------|-----------|
| Q-001 | Issuance status of the 6 formal bid documents (TOR, Specs, Drawings, Brand list, As-builts, Bid Reqs) | **Closed** — formal pack received via Google Drive 2026-04-29. TOR rev 3, ANNEX A/B/C1/C2/D1/D2 in hand. |
| Q-002 | Are the 11 PART sheets (Tandang Sora civil-construction) in or out of scope? | **Closed** — out of scope (D-008, user direction). |
| Q-006 | Approved-brands list | **Closed** — Notifier NFS2-3030 (FDAS) + Suprema CS-40 (ACS) per ANNEX_D1/D2 (D-012). Section 01 brand-selection PDF DEMOTED (D-007). |
| Q-012 | Site visit / ocular before bid submission | **Closed** — site visit already conducted (user confirmed 2026-04-29). |
| Q-013 | TOR §4.1 "Stations 1 through 12" vs Table 1's 14 stations — confirm scope | **Closed** — **12 stations** per user direction (D-015). Stations 13 (Tala) and 14 (San Jose del Monte) excluded from this scope. |
| Q-014 | Is EMCS in scope? (ANNEX_C1 §1125-1127 + ANNEX_A 13008/13011A/B) | **Closed — OUT of scope** per user direction. Scope is **only FDAS + ACS for 12 stations + Depot**. EMCS sections in C1 and EMCS drawings in ANNEX_A are reference / awareness content only. |

## Open / pending

| ID | Question | Why we need to know | Status |
|----|----------|---------------------|--------|
| Q-003 | Confirm: do we install ductbank/manhole conduit, or only pull cables through? | **Resolved by TOR §9.1** ("Works Exclusion: Supply and installation of Conduits for Site development"). We do not install; we pull cables only. **Closing administratively** as TOR-confirmed (D-010). | Closed (TOR-confirmed) |
| Q-004 | Station scope detail | **Closed by D-017 (user direction 2026-04-29)** — at each station, our scope is integration-only: one gateway + interface termination materials at the per-station-contractor-installed FACP/CS-40. Station-internal cabling, devices, panels are entirely the per-station contractor's scope. |
| Q-005 | At Phase-2 depot buildings where ROTEM/Civil supplies the FACP+AGP, do we install those panels or only connect cables to them? | TOR §4.8 = we connect cables. Resp. Matrix shows ROTEM/Civil in panel-supply column with no install attribution to us. **Working interpretation:** we connect, do not install. Confirm. | Open |
| Q-007 | IP-MPLS interface to ROTEM — request IP plan, protocol (BACnet/IP, SNMP, proprietary?), VLAN allocation, and port spec, so our gateway sizing/licensing can be locked. | ANNEX_B drawings (network architecture) may answer in Phase 5a; if not, raise. | Open (deferred to Phase 5a check) |
| Q-008 | Spare-parts spend included in lump-sum INTEG BOQ lines, or quoted separately as an addendum? | TOR §4.18-4.19 require comprehensive spare-parts list with justification + 2-year supply, but doesn't say if priced separately. | Open |
| Q-009 | Software-support window — concurrent with or after the 2-year warranty? (3 + 2 = 5 yr total, or 3 yr concurrent?) | TOR §4.23 says 3 yr from "completion and acceptance"; TOR §10 warranty is 2 yr from "acceptance of the System." Same start point implied → concurrent. Confirm. | Open (interpretation defensible; clarify) |
| Q-010 | O&M training scope — trainee headcount, session duration, location (depot OCC vs SMHC HQ), certification requirement | TOR §4.22 + §4.17: "operation and maintenance training for MRT7 personnel and the DOTr representative, or as otherwise assigned." No headcount given. Need to size training cost. | Open |
| Q-011 | Site-access constraints by station — 24-hr depot confirmed; what about each of the 12 stations (rolling-stock testing window? night-only? operating-hours-only?) | TOR §11.4 contemplates 24-hr shifts; doesn't specify per-station. Drives B4 production-rate modifiers. | Open |
| Q-012 | Site visit / ocular | **Closed** — already conducted (moved to closed table above). |

## New (raised by formal bid pack content)

| ID | Question | Why we need to know | Status |
|----|----------|---------------------|--------|
| Q-015 | **Display monitor size discrepancy:** INTEG BOQ row 1123.2.8.A says *"To use 32 LED Monitor"*; ANNEX_C1 §1123.2.8.A says *"24 LED monitor, Full HD."* Which governs? | Trivial cost (PHP 5-10k/workstation) but spec-vs-BOQ conflict needs explicit resolution. | Open |
| Q-016 | **Stations Engineering Design Drawings** — ANNEX_A is the Depot drawings (39 sheets). Where are the Stations drawings (analog of ANNEX_A for the 12 station sites)? Without station drawings we can only measure depot routes; station-end measurements fall back to typical-range. | Affects A3 cable schedule precision for station-end stub-ups + station-internal cabling (per Q-004). | Open |
| Q-017 | **Existing ductbank/manhole as-built layouts** — the construction-progress photo shows 67% completion. We need the as-built layout of installed ductbank to plan our cable pulls (cable cross-section vs available conduit fill ratio; manhole splice-point locations). Is this available? | Without as-built, we assume existing ductbank has spare conduit capacity; if oversubscribed, we may need to install supplemental conduit at building stub-ups (cost +). | Open |
| Q-018 | **30-day vs 6-month proposal validity discrepancy** — Email_Text item 4 says 30 days; TOR §11.9 says 6 months. Confirm 6 months governs. | Long validity ties up bid resources but is standard for major SMC bids. | Open (assume 6 months per TOR; D-013) |
| Q-019 | FAT travel cost burden | **Closed by D-016** — bid prices FAT travel as a **separate BOQ line item** (FAT-USA-Notifier + FAT-Korea-Suprema) at the bottom of the BOQ per Email §1. Customer can adjust at evaluation. |
| Q-020 | Plant visit cost burden | **Closed** — handled by the same FAT-travel line items per D-016 (plant visit and FAT typically combined into one trip per manufacturer). |
| Q-021 | **CER L2 switch interface:** TOR §4.7 says we interface our L2 switch to "System Contractor's Communication Equipment L2 network switch, located in the Communication Equipment Room (CER) of the Depot Administration Building." The System Contractor is REC (ROTEM-EEI Consortium). Request from REC: switch make/model, port assignment, VLAN, IP plan for our integration port. | ICD generation (TOR §4.6) cannot complete without this interface info. | Open |
| Q-022 | **Civil Contractor identities (multiple)** — Per D-017 (user clarification 2026-04-29), station-level FDAS + ACS panels and devices are provided/installed by **per-station contractors** (not a single Civil Contractor). Plus the depot compound has its own civil contractor(s). Request: contact list of all 12 station contractors + depot Civil Contractor(s) for ICD coordination per TOR §4.6 / §4.8. | Required for engineering-deliverables stage; ICD effort scales with number of coordinating parties (12+ instead of 1). | Open — high priority |
| Q-023 | **Phase 1 vs Phase 2 timing** — both phases must complete within 180 CD per TOR §11.4. Are they sequential or parallel? Resp. Matrix suggests parallel (different locations within depot + at stations). Confirm. | Drives manpower-loading curve. | Open (assume parallel) |
| Q-024 | **DOTr involvement scope** — TOR §4.22 includes DOTr as O&M training audience and §8.11 includes DOTr in FAT. Any other DOTr touchpoints in the contract (e.g., DOTr signoff on Provisional or Final Acceptance)? | Schedule risk if DOTr availability becomes a critical-path constraint. | Open |