# 03 — Document Inventory

**Project:** SMC MASS RAIL TRANSIT 7, INC. — MRT-7 Stations and Depot Electronics Networks (FDAS + ACS Integration)
**Classification key:** Hybrid / FDAS+ACS+Networks-Integration / Greenfield (extends `bms-greenfield` with FDAS/ACS/Networks rows; project-specific extension proposed for permanent inclusion at closeout).
**Date:** 2026-04-29 (revision 2 — formal bid pack received and incorporated)

---

## Documents received

| File | Type | Discipline(s) | Completeness | Extraction tier | Notes |
|------|------|---------------|--------------|-----------------|-------|
| `Email_Text.rtf` | Inline email | Commercial / scope intent | Complete | 1 | 9 commercial bid-format requirements + equivalent-items clause |
| `Depot FDAS and ACS Electronics Networks-Pre-bid Presmat- for BPG Supplier 4.21.26.pdf` | Pre-bid slides (44 pp) | Scope / commercial / coordination | Complete (pre-bid level) | 1 | Largely superseded by TOR; useful for responsibility-matrix and award-process diagram |
| `MRT7 Depot Overall Ductbank and Manhole Monitoring_4.23.26.pdf` | Construction-progress photo (1 pp, 884.64 × 275.04 pts strip) | Civil-coordination (visual context) | Complete | 2 | Aerial photo with route overlays; **superseded by ANNEX_A drawing D-DEP-IE-13005** for any measurable purpose |
| `MRT7 INTEGRATION BOQ.xlsx` | BOQ template (12 sheets) | Mixed: integration scope (1 sheet) + Tandang Sora Station-completion BOQ (11 sheets) | Complete for INTEG BOQ; PARTs out of scope per D-008 | 1 | INTEG BOQ = our scope (12 lump-sum lines); 11 PART sheets reference-only |
| **`TOR-rev3-2026-03-16.pdf`** | **Terms of Reference** (15 pp A4) | Contract-grade scope, commercial, performance, exclusions | **Complete** | 1 | **Closes G-004** |
| **`ANNEX_A-Depot-Electronics-Network.pdf`** | **Engineering Design Drawings — Depot** (39 sheets A1) | Site dev plans + schematics + miscellaneous details | **Complete (Depot)** | 3 (pending sheet-by-sheet read in Phase 5a) | **Closes G-003 for Depot.** Stations equivalent NOT included → Q-016 |
| **`ANNEX_B-Overall-Network-Architecture.pdf`** | **Network architecture drawings** (6 sheets A1) | FDAS + ACS network topology | Complete | 3 | Closes the network-architecture portion of G-003 |
| **`ANNEX_C1-Electronics-Spec-Depot.pdf`** | **Engineering Specifications — Depot** (200 pp A4) | Items 1116–1128 (FDAS, ACS, EMCS, networking, raceways, T&C) | **Complete (Depot)** | 1 | **Closes G-001 for Depot** |
| **`ANNEX_C2-Electronics-Spec-Stations.pdf`** | **Engineering Specifications — Stations** (218 pp A4) | Same item structure applied to stations | **Complete (Stations)** | 1 | **Closes G-001 for Stations** |
| **`ANNEX_D1-FACP-Notifier-NFS2-3030-DVC.pdf`** | Manufacturer datasheet (8 pp Letter) | FDAS panel detail | Complete | 1 | **Closes G-002 for FDAS** — model-locks Notifier NFS2-3030 |
| **`ANNEX_D2-ACS-Suprema-CS40.pdf`** | Manufacturer datasheet (43 pp letter-ish) | ACS controller detail | Complete | 1 | **Closes G-002 for ACS** — model-locks Suprema CoreStation CS-40 |
| `Section 01 - Guidelines in Electrical & Electronic Equipment Brand Selection.pdf` | (DEMOTED) brand-selection guideline | — | — | — | **Not applicable to MRT-7** per user direction (D-007); not extracted, not anchored on |

(See `00-customer-inputs/_extracted/INDEX.md` for content summaries per file/page/sheet.)

---

## Required-doc inventory (vs. extended `bms-greenfield + FDAS/ACS/Networks` checklist)

| Required doc | Available? | Source / gap | Gap type |
|--------------|-----------|--------------|----------|
| Customer scope letter / RFQ / pre-bid material | ✅ Yes | `Email_Text.rtf` + pre-bid slides + TOR §1, §2 | — |
| **Terms of Reference (TOR)** | ✅ Yes | TOR rev 3, 2026-03-16 | — |
| Customer-supplied BOQ template | ✅ Yes | `MRT7 INTEGRATION BOQ.xlsx` (INTEG BOQ sheet) | — |
| **Engineering Specifications — Depot** | ✅ Yes | ANNEX_C1 (200 pp A4) | — |
| **Engineering Specifications — Stations** | ✅ Yes | ANNEX_C2 (218 pp A4) | — |
| **Engineering Design Drawings — Depot** | ✅ Yes | ANNEX_A (39 sheets A1) | — |
| **Network Architecture drawings** | ✅ Yes | ANNEX_B (6 sheets A1) | — |
| **Engineering Design Drawings — Stations** | ❌ No | Not in inputs; only stations specs (C2). Stations equivalent of ANNEX_A not provided. | **Soft** for our scope (station-end work limited per A-201 / Resp. Matrix); **Q-016 raised** |
| **List of approved/recommended suppliers/brands** | ✅ Yes (de facto) | ANNEX_D1 (Notifier NFS2-3030) + ANNEX_D2 (Suprema CS-40); brand list itself not received but model-locked | — |
| **As-built drawings of existing depot infrastructure** (where applicable — civil ductbank routes installed by REC) | ⚠️ Partial | ANNEX_A D-DEP-IE-13005 is the design schematic for Conduit and Handhole; actual as-built layout of the 65-67% built portion not provided. Construction-progress photograph is visual reference only. | **Soft** — affects existing-conduit fill-ratio assumption (A-203). Q-017 raised. |
| **Architectural floor plans** (Depot Admin OCC + FCCR rooms) | ⚠️ Partial | ANNEX_A site-dev plans cover building footprints; specific OCC + FCCR room plans (cabinet/rack/desk layout) not in inputs. | **Soft** — assume typical control-room sizing; site visit would resolve (Q-012) |
| **Mechanical / Electrical layouts** for Depot Admin Building (head-end equipment, power feeds) | ⚠️ Partial | TOR §7 specifies 230 V from ECB at OCC by Civil Contractor; specific panel feed schedule not in inputs | **Soft** — assume standard UPS-fed-from-host-panel circuit |
| **Existing FACP / AGP layouts / IP plan from ROTEM-installed equipment at stations and Depot O&M / Aux / TPSSR / PH / STP** | ❌ No | Resp. Matrix shows ROTEM provides these; no IP plan / make-model list yet | **Soft** for our scope (we connect with our gateway; their panels are end-points, not in our BOM); **Hard for ICD generation** at engineering-deliverables stage. Q-021 (CER L2 switch) + Q-022 (Civil Contractor identity) raised. |
| **Network architecture / IT integration requirements** (IP-MPLS interface to ROTEM, depot LAN topology, customer-LAN uplink) | ✅ Yes | ANNEX_B (6 A1 sheets) | — |
| **Project schedule / required completion date** | ✅ Yes | TOR §11.4: 180 CD from NTP | — |
| **Working hours / site access constraints** | ⚠️ Partial | TOR §11.4 contemplates 24-hr shifts (depot-side); per-station constraints not stated | **Soft** — assume daytime weekday at stations during construction; Q-011 raised |
| **General Conditions / draft contract template** | ❌ No | TOR §11.11.3 references it as part of bid pack but draft contract not in inputs | **Soft** — TOR §11 covers most contract terms; comments on draft to be submitted with bid (Email §3) |

---

## Gap summary (post-bid-pack)

### Hard gaps — NONE remaining

All four hard gaps from the prior triage (G-001 Engineering Specs, G-002 Approved Brands, G-003 Engineering Design Drawings, G-004 TOR) are CLOSED. The scope-clarity gap G-301 is closed by user direction (D-008).

### Soft gaps (assumption-absorbable; some clarifications open)

- **G-101:** Architectural floor plans for OCC + FCCR rooms. Mitigation: assume typical control-room sizing; verify at site visit (Q-012).
- **G-102:** Mechanical/Electrical detail for OCC head-end ECB feed.
- **G-103:** ROTEM-equipment make/model/IP plan for ICD generation. Q-021 (CER L2 switch) + Q-022 (Civil Contractor identity).
- **G-104:** As-built ductbank fill-ratio data. Q-017.
- **G-105:** Per-station site-access constraints. Q-011.
- **G-106:** Draft contract template (will be received as part of formal bid pack — TOR §11.11.3).
- **G-107:** Stations Engineering Design Drawings. Q-016.

### Reference gaps (would refine pricing, proceed without)

- **G-201:** Site visit / ocular site walkthrough notes. **Q-012 high priority** — coordinate via Mr. Quitevis before bid submission.

### Scope-clarity gaps

- **G-302:** EMCS in or out of scope — **CLOSED** by user direction (D-015). EMCS is OUT.
- **G-303:** Stations 1-12 vs all 14 — **CLOSED** by user direction (D-015). 12 stations.
- **G-304:** Spec-vs-BOQ monitor size discrepancy (24" vs 32"). Q-015 still open. A-103 baselines 32" per BOQ.

---

## Drawing-availability triage (per Operating Principle #10) — REDONE

This section is a contract: Phase 5a reads it and follows what was decided here. Skipping the triage is forbidden.

### Drawing inventory (revised)

| Drawing | Tier | Measurable? | Decision |
|---------|------|-------------|----------|
| Pre-bid presentation slide diagrams (FDAS/ACS network concept) | 1/2 (concept-level) | **No** — schematic, no scale | **Reference only** for scope intent; superseded by ANNEX_B for network architecture |
| Ductbank/manhole construction-progress photograph | 2 | **No** — aerial photo, no scale | **Reference only / superseded** by ANNEX_A D-DEP-IE-13005 |
| **ANNEX_A: 39 A1 sheets (Depot Engineering Design Drawings)** | **3** | **Yes** — engineering drawings to scale | **Primary measurement basis for Phase 2 (Depot)** |
|   ↳ D-DEP-IE-13002/13003/13004 — Site Dev Plan Layouts Parts A, B, C | 3 | Yes | Measure inter-building cable routes, building footprints |
|   ↳ D-DEP-IE-13005 — Overall Site Dev Conduit and Handhole Schematic | 3 | Yes | Measure conduit/handhole positions; supersedes the progress photo |
|   ↳ D-DEP-IE-13006 — Overall FDAS Cabling Schematic | 3 | Yes | Identify FDAS cable origins/destinations + cable types/quantities per section |
|   ↳ D-DEP-IE-13007 — Overall SMS (=ACS) Cabling Schematic | 3 | Yes | Same as above for ACS |
|   ↳ D-DEP-IE-13008 — Overall EMCS Schematic | 3 | (For info — A-006 EMCS OOS pending Q-014) | Reference only unless Q-014 reverses |
|   ↳ D-DEP-IE-13009A–E — FDAS Schematic Diagrams (5 sheets) | 3 | Yes | FDAS panel-by-panel schematic + device types per location |
|   ↳ D-DEP-IE-13010A–D — SMS Schematic Diagrams (4 sheets) | 3 | Yes | ACS controller + reader/lock schematic per location |
|   ↳ D-DEP-IE-13011A–B — EMCS Schematic Diagrams (2 sheets) | 3 | (For info — EMCS OOS) | Reference only |
|   ↳ D-DEP-IE-13012–13030 — Misc Details (19 sheets) | 3 | Yes | Typical wiring details, equipment-mount details, conduit sections, terminations |
| **ANNEX_B: 6 A1 sheets (Network Architecture)** | **3** | **Yes** — network topology + IP plan | **Primary basis for A5 Network Architecture working doc** |
| **ANNEX_C1 + ANNEX_C2 product specs** (text + embedded diagrams) | 1 | Yes (text + spec compliance) | **Primary basis for A1 I/O list, A2 Equipment Takeoff component-level spec** |
| ANNEX_D1 + ANNEX_D2 panel datasheets | 1 | Yes | Panel-end interface specs for ICD |
| **Stations Engineering Design Drawings (analog of ANNEX_A for stations)** | — | **Not received** (Q-016) | **Pending** — Phase 5a falls back to typical-range for station-internal cabling drops; gateway-only at station per Resp. Matrix limits exposure |

### Per-working-doc decision table (Phase-5a contract — REDONE)

| Working doc | Drawing inputs needed | What we have | What we'll measure | What falls back (typical-range, Op#11) | Customer-facing implication |
|-------------|-----------------------|--------------|---------------------|----------------------------------------|----------------------------|
| **A1 I/O list / device schedule** | Engineering Specs (component-level) + Schematic Diagrams | ANNEX_C1 §1123/§1124, ANNEX_D1/D2, ANNEX_A 13009A-E + 13010A-D | All FDAS + ACS device counts at the depot (per ANNEX_A schematics + spec); workstation/server/UPS/peripheral counts (per BOQ + spec) | Station-end device counts (12 stations × few items each) — typical-quantity per station class | "FDAS and ACS device counts at depot derived from ANNEX_A schematic diagrams + ANNEX_C1 spec; station-end device counts based on Responsibility Matrix (gateway/IF-card per station) + typical-quantity per station class pending Stations drawings (Q-016)." |
| **A2 Equipment takeoff** | Mechanical/Electrical layouts + schematic diagrams | ANNEX_A 13002/3/4 site dev plans + 13009/10 schematics + ANNEX_C1 spec | All depot-building equipment by location | Station-end items per A-003 (12 stations × per-station gateway set) | Same disclosure as A1. |
| **A3 Cable schedule (Phase 1: Station→OCC)** | Architectural + cable-tray + riser drawings | ANNEX_A 13005 (conduit/handhole) + 13006 (FDAS cabling) + 13007 (SMS cabling) + ANNEX_B network topology | Station-end gateway-to-CER cabling lengths (short — within station building, typical 30-50 m per station); inter-station-to-depot via REC IP-MPLS (NOT our cable, per A-201) | Per-station cabling drop length tier (Elevated 50 m / Depressed 70 m / At-grade 30 m typical, populated in `05-working-docs/A3-route-lengths.yaml`) | "Station-end gateway-to-Civil-Contractor-FACP cable lengths estimated by station-class typical-range tier; final lengths confirmed at site survey post-NTP. Inter-station-to-OCC connectivity via ROTEM IP-MPLS backbone (not in our cable scope)." |
| **A3 Cable schedule (Phase 2: Depot Buildings→FCCR)** | Site plan with ductbank routes + depot-building floor plans + conduit schematic | ANNEX_A 13002/3/4 + 13005 + 13006 + 13007 | **All inter-building FOC + STP routes measured from D-DEP-IE-13002/3/4 against the depot site footprint** + ANNEX_A 13005 conduit/handhole schematic for splice points | Intra-building drop lengths at each depot building (workstation/rack drop) — typical 15-25 m per building | "Inter-building cable lengths measured from depot site development drawings (D-DEP-IE-13002/13003/13004 + 13005). Intra-building drops based on typical 15-25 m per building tier." |
| **A4 Panel schedule** | Architectural panel-room layouts | ANNEX_A 13002/3/4 site dev + ANNEX_C1 §1123.2.8/§1124.2.6 | Workstation locations (OCC + FCCR — confirmed by Resp. Matrix); rack/cabinet siting at OCC + FCCR per ANNEX_A | Specific rack-position dimensions — pending site visit (Q-012) | "Workstation locations per Responsibility Matrix at OCC and FCCR; rack count and rack layout based on ANNEX_C1 spec, refined at site survey." |
| **A5 Network architecture** | EE riser, IT-room layouts, network topology | **ANNEX_B 6 A1 sheets** + ANNEX_C1 §1124.2.8 (L2 switch with SFP) | **Full topology measured from ANNEX_B** | None significant | "Network architecture per ANNEX_B (Overall Network Architecture, 6 sheets), with detailed VLAN/IP/firewall configuration to be developed jointly with REC during interface-coordination phase (Q-021)." |
| **A6 Head-end equipment** | Server-room/control-room layouts + spec | ANNEX_A 13002/3/4 (Admin Building footprint) + ANNEX_C1 §1123.2.8 + §1124.2.6 + §1124.2.7 | Workstation + server + UPS + L2 switch + peripherals per OCC + FCCR (4 sets total) | Cabinet sizing — typical 42U rack per system | "Head-end equipment per ANNEX_C1 §1123.2.8 (FDAS) and §1124.2.6/§1124.2.7 (ACS), provisioned at OCC + FCCR." |
| **A7 Power provisions** | EE single-line, load schedules | TOR §7 (230 V from ECB by Civil Contractor at OCC) + ANNEX_C1 §1123.2.8.E (UPS sizing) | UPS sizing per workstation system (4 × 2 kVA online double-conversion); panel circuit allocation | Specific breaker-circuit-IDs at host panelboard — placeholder pending Q-021 / site coordination | "Power provisions sized per ANNEX_C1 §1123.2.8.E; specific breaker-circuit IDs assigned at coordination with depot-electrical contractor." |
| **B1 Programming objects** | A1 + Description of Operations | A1 derived from ANNEX_C1 §1123/§1124 + ANNEX_D1/D2 software descriptions (OnyxWorks + BioStar 2 platforms) | Object count by panel x system (FDAS + ACS) | Programming-effort per object — typical industry rates for OnyxWorks + BioStar 2 deployments | (Internal — Phase 5a working doc) |
| **B2 Graphics pages** | Architectural per-floor / per-system organization | ANNEX_A 13002/3/4 site dev + ANNEX_C1 §1123.2.8.C ("Customizable floor plans with drag-and-drop mapping") | Per-building graphic page count (one summary + one per building/zone) | Typical graphic-build effort per page | (Internal) |
| **B3 Commissioning points** | A1 + A2 | All from upstream | Standalone + Integration + Performance test point counts | Test-effort per point — typical industry rates | "Commissioning per TOR §4.21 — Standalone, Integration, and Performance tests per ANNEX_C1 §1128." |
| **B4 Installation manhours** | A2 + A3 + A4 | All from upstream | All from upstream | Production-rate modifiers per A-301 (greenfield 1.0×, multi-station +20%, 24-hr neutral, no-subcontracting neutral) | (Internal — production-rate basis disclosed in B4 audit view per Principle F) |
| **C1 Contractor/Owner matrix** | A1 + project scope | TOR §12 Responsibility Matrix is the source-of-truth | Per-equipment-type assignment from TOR §12 | None | "C/O matrix follows TOR §12 Responsibility Matrix verbatim with cross-references." |
| **C2 Coordination matrix** | MEP coordination drawings + ROTEM ICD + REC ICD | TOR §12 + TOR §4.6 ICD requirement + ANNEX_B network topology | Inter-discipline interfaces from TOR + ANNEX_B | Specific interface points (IP, BACnet, contact closures) — to be locked at ICD gate | "Coordination matrix authored from TOR §12; specific interface points locked at the Interface Coordination Document (ICD) gate per TOR §4.6 + WBS Engineering Deliverables III.iii." |
| **D3 Risk register** | — | TOR + decision log | Coordination risk (4 contractors), schedule risk (180 CD multi-site), FAT-travel-cost risk (Q-019), EMCS-scope risk (Q-014), no-subcontracting hold-points risk, no-China supplier-vetting risk | All identified by agent reasoning | Risk register calls out residual Q-### items + bond/insurance/retention exposure |

### Triage — fallback discipline (revised for measurable-drawings-now-available context)

Operating Principle #10: *"You may not silently apply assumption-based fallbacks (e.g., A-001 cable lengths) when measurable drawings are present. If drawings are present and you fall back, that's a credibility breach."*

For this project (post-bid-pack): **measurable drawings ARE present for the Depot side** (ANNEX_A 39 sheets + ANNEX_B 6 sheets). Phase 5a A2/A3/A4/A5 cells that depend on Depot drawings **must measure**. Fallback is permitted only for:
- Station-internal cabling drops (Stations drawings annex not received — Q-016)
- Specific rack-position / breaker-ID detail (resolved at site visit + ICD coordination)
- Existing-ductbank fill-ratio (Q-017)

The customer-facing disclosure pattern:

> *"Depot-side quantities measured from Engineering Design Drawings (ANNEX_A 39 sheets) and Network Architecture (ANNEX_B 6 sheets). Component-level specifications per ANNEX_C1 / ANNEX_C2. Station-end device counts based on Responsibility Matrix (gateway/IF-card per station) with typical-quantity per station class — refined at site survey post-NTP."*

This pattern is reused in Phase 10 customer-facing language; the disclosure is woven into the sections where the affected quantities appear.

### RFI list generated by triage (queued into `08-customer-clarifications.md`)

All Q-### items are tracked in `08-customer-clarifications.md`. Summary:

- **Closed:** Q-001 (bid-pack received), Q-002 (Tandang Sora out of scope), Q-003 (TOR §9.1 excludes site-dev conduit), Q-006 (brands model-locked), Q-012 (site visit done), Q-013 (12 stations), Q-014 (EMCS OUT), Q-019/Q-020 (FAT travel handled as separate BOQ line item per D-016).
- **Highest priority remaining:**
  - Q-021 (REC L2 switch interface for ICD)
  - Q-022 (Civil Contractor identity for ICD)
- **Other open:** Q-004, Q-005, Q-007, Q-008, Q-009, Q-010, Q-011, Q-015, Q-016, Q-017, Q-018, Q-023, Q-024

### Triage lock

This triage is **read-only during Phase 5a**. If new drawings (e.g., the Stations drawings annex per Q-016) are received during the bid window, return to Phase 3, update this section, document the trigger in `99-decision-log.md`, and proceed.

---

## Recommendation to user

We have **a complete bid pack** to draft a defensible, spec-anchored proposal:
- **Hard gaps closed.**
- **Brands model-locked** (Notifier NFS2-3030 + Suprema CS-40).
- **Drawings measurable** for the Depot side (39 A1 sheets) + network architecture (6 A1 sheets).
- **Specs in hand** (200 pp Depot + 218 pp Stations).
- **TOR sets contract terms** (180 CD, 6-month validity, three bonds, 10% retention, no-China rule, FAT requirement).

**Open Qs by priority before bid submission (2026-05-08):**

1. **Q-021 — REC's CER L2 switch make/model/IP/VLAN/port spec** for our integration (TOR §4.7). Required for ICD generation. Phase 5a A5 will measure topology from ANNEX_B; specific port/IP detail TBD.
2. **Q-022 — Civil Contractor identity** — required for FACP/Core Station interface coordination (TOR §4.8). May be answerable from formal bid pack pages we haven't deeply read; check ANNEX_C1 §1116.1.6 (Proposed Separation of Work Between the Trades).

**Phase 4-10 readiness:**
- Phase 4 WBS spine = INTEG BOQ Phase 1 (items 1-7) + Phase 2 (items 8-12) + bidder's own General Requirements section (DPWH-style item codes B.7(2) OSH / B.8(2) Traffic Mgmt / B.9 Mob/Demob + additions for project manager / safety officer / surety bonds / all-risk insurance / VAT)
- Phase 5a working docs: A1/A2/A3/A4/A5/A6/A7/B1/B2/B3/B4/C1/C2/D1/D2/D3 all activated; EMCS-related rows N-A (A-006).
- Phase 6 BOQ: 12 INTEG lump-sums DUPA-decomposed + General Requirements section + bonds + permits + duties + VAT-inclusive.
- Phase 9 RFQ: brand-locked supplier RFQs (Notifier-distributor, Suprema-distributor, UPS [APC/Eaton], industrial Ethernet [Hirschmann/Moxa/Phoenix], server [Dell/HP/Lenovo, NOT-China], laser printer [HP], badge printer [ZebraID/Fargo]).
- Phase 10 deliverables: cover letter to SMC MASS RAIL TRANSIT 7, INC. c/o Ms. Susan Y. Yu; Technical Proposal (13 items per TOR §11.12); Commercial Proposal (cover letter + BOQ+DUPA + draft-contract comments + supporting brochures); Primavera P6 .xer schedule.

Ready to proceed when you give the go-ahead.